Sales professionals

Proactor

You join a Zoom, Teams, or in-person meeting, open the Proactor app, and hit Record.

Last updated 2026-04-25

Sources 12

Riley Voss

AI tools researcher · Last reviewed 2026-04-25

Screenshot of Proactor — captured from official site

Sales and account executives who run back-to-back calls and want an always-listening AI teammate that surfaces suggestions and drafts CRM tasks in the moment should use Proactor. Individual contributors who only need searchable transcripts or post-meeting polished notes should skip it and choose Otter.ai or Supernormal instead. Power users will hit the Pro tier's 20-25 hour monthly transcription limit quickly and face iOS performance hiccups that interrupt the real-time flow.

Strengths

Generates Smart Suggestions, action items, and CRM task drafts proactively during the live conversation when the app has sufficient permissions and credits remaining.

Delivers speaker-separated structured notes and AI Advice immediately after the meeting for sales follow-ups and client-call analysis.

Supports real-time transcription across mobile, iPad, and web with multi-language handling for global teams.

Limitations

Pro tier credits run out after 20-25 hours of monthly meeting transcription for daily users, forcing data-pack purchases or upgrade to Business.

iOS users encounter performance and speed problems that interrupt real-time transcription flow.

Constant background listening drains battery and raises privacy concerns for users who do not want an always-on AI teammate.

Pricing 01

Plan

Price

Includes

Free

$0

60 min transcription/month, 200 AI credits, real-time transcription, basic summaries

Pro

$19.99/month or $15.99/month (billed $191.88 yearly)

1350 min/month, 3400 AI credits, full AI Advice access

Business

$49.99/month or $39.99/month (billed $479.88 yearly)

3600 min/month, 9100 AI credits, priority support

Enterprise

Custom

unlimited transcription, custom AI credits, dedicated manager, custom integrations

Pro credits run out after 20-25 hours of monthly meeting transcription for power users, forcing most individuals to buy data packs or upgrade to Business within the first month of consistent daily use

View full pricing details ↗

Recurring user signals 02

Patterns from reviews, community discussions, and public feedback.

Praise patterns

Provides useful AI advice for note-taking

Mentioned by some users

"Great service and always informative, this service gives great AI advice" — appshunter.io

Developer responsiveness to user feedback

Mentioned by some users

Critique patterns

Performance and speed issues on iOS

Mentioned by some users

JupyterLab does not use ProactorEventLoop by default on Windows

Mentioned by some users

asyncio crashes during ProactorEventLoop teardown

Mentioned by some users

Where users disagree

iOS note-taking users report performance problems that the developer is actively investigating, while Python asyncio users encounter deeper compatibility and crash issues with the Proactor event loop that remain unresolved in Jupyter and CPython.

Best fit / not ideal for 03

Best fit

Sales professionals who run frequent client calls and benefit from proactive suggestions and CRM task creation while the conversation is still live.

Account managers who need structured notes, action items, and AI-generated follow-up drafts pushed directly into their CRM after each meeting.

Students and interviewers who record lectures or candidate conversations and want speaker-separated summaries plus key-insight extraction without manual prompting.

Not ideal for

Users who need reliable, searchable transcripts on a tight budget and prefer to prompt the AI themselves after the meeting.

Teams that record meetings asynchronously and prioritize clean, branded post-meeting notes over live suggestions.

Note-takers who prefer to type their own points and only want lightweight AI cleanup rather than an always-listening proactive agent.

Typical alternatives 04

When to choose which

Choose Otter.ai when you need reliable, searchable transcripts on a budget and are comfortable prompting the AI yourself. Choose Proactor when you want an autonomous agent that anticipates tasks and drafts CRM entries during the conversation.

Proactor Free to $19/mo

Sales and account executives who run back-to-back calls and want an always-listening AI teammate that surfaces suggestions and drafts CRM tasks in the

Generates Smart Suggestions, action items, and CRM task drafts proactively during the live conversat
Delivers speaker-separated structured notes and AI Advice immediately after the meeting for sales fo

Pro tier credits run out after 20-25 hours of monthly meeting transcription for daily users, forcing
iOS users encounter performance and speed problems that interrupt real-time transcription flow.

When to choose which

Choose Supernormal when you record meetings asynchronously and prioritize clean, branded meeting notes after the fact. Choose Proactor when you need live insights, action items, and CRM updates while the conversation is still happening.

Proactor Free to $19/mo

Sales and account executives who run back-to-back calls and want an always-listening AI teammate that surfaces suggestions and drafts CRM tasks in the

Generates Smart Suggestions, action items, and CRM task drafts proactively during the live conversat
Delivers speaker-separated structured notes and AI Advice immediately after the meeting for sales fo

Pro tier credits run out after 20-25 hours of monthly meeting transcription for daily users, forcing
iOS users encounter performance and speed problems that interrupt real-time transcription flow.

When to choose which

Choose Granola when you prefer to take your own notes and just want AI cleanup. Choose Proactor when you want to stay fully present in the meeting while an AI teammate listens, summarizes, and acts autonomously.

Proactor Free to $19/mo

Sales and account executives who run back-to-back calls and want an always-listening AI teammate that surfaces suggestions and drafts CRM tasks in the

Generates Smart Suggestions, action items, and CRM task drafts proactively during the live conversat
Delivers speaker-separated structured notes and AI Advice immediately after the meeting for sales fo

Pro tier credits run out after 20-25 hours of monthly meeting transcription for daily users, forcing
iOS users encounter performance and speed problems that interrupt real-time transcription flow.

Inside the workflow 05

You join a meeting on Zoom, Teams or in-person, open the Proactor mobile or web app, and hit Record. As people speak, real-time transcription appears in the live view while the proactive AI teammate silently listens in the background, inserting Smart Suggestions, background facts, and next-step prompts without being asked. After the meeting you review the automatically generated structured notes, speaker-separated summaries, action items, and AI Advice; you edit, export, or let it push tasks straight into your CRM before the next call starts.

—Pro credits run out after 20-25 hours of monthly meeting transcription for power users, forcing most individuals to buy data packs or upgrade to Business within the first month of consistent daily use.
—iOS users frequently hit performance and speed problems that interrupt real-time transcription flow, even though the developer is actively investigating.
—The proactive suggestions require constant background listening which drains battery and raises privacy concerns for anyone who does not want an always-on AI teammate.

Illustrative output 06

Prompt

During this sales call the prospect just said their current CRM is too slow and they lose follow-ups. Suggest two improvements and draft the follow-up email plus a task for our CRM.

Output

Suggestion 1: Migrate to a faster CRM with better mobile access. Suggestion 2: Set automated reminders for every follow-up. Drafted email ready to send: "Hi [Name], following up on our discussion about CRM speed..." Task created in your CRM: "Follow up on CRM migration – due in 3 days, owner: you" [Note: real-time insertion worked but the drafted email used placeholder names because the app had not been granted contacts access yet.]

Practical interpretation

This shows Proactor can autonomously generate useful suggestions and CRM tasks in the moment, but permission gaps and context limits still force manual fixes that reduce the promised hands-free value.

Illustrative example based on typical use cases described in public sources. Output quality varies.

Overview 07

You join a Zoom, Teams, or in-person meeting, open the Proactor app, and hit Record. While you stay present in the conversation, real-time transcription appears on screen and the proactive AI teammate listens in the background, inserting Smart Suggestions, background facts, and next-step prompts without being asked. After the meeting you review the automatically generated structured notes, speaker-separated summaries, action items, and AI Advice before editing, exporting, or pushing tasks straight into your CRM.

Last updated 2026-04-25